CALL TO ORDER AND APPROVAL OF AGENDA
The regular meeting of the Rochester Public Library Board of Trustees Meeting was called to order by Dick Hall.
Members present: Jerry Balm, Chris Colby, Ed Haskell, Dick Hall, Elisabeth Miller & Steve McMaster.
Members absent: Betty Hutchins, Tonya Holt, Naomi Lipsky & Dave Nelson.
Staff present: Audrey Betcher, Library Director; Tom Dyer, Head of Communications; Carrie Farrow, Head of Circulation Division; Beth Warfield, Head of Children's Division; Purna Gurung, Office Services Coordinator.
CERTIFICATE OF APPRECIATION
Dick Hall presented a Certificate of Appreciation to student representative, Elizabeth Miller, for her three years of service on RPL's Board.
APPROVAL OF MINUTES
Ed Haskell moved, Chris Colby second to approve the meeting minutes from May 21, 2003. Motion approved.
APPROVAL OF BILLS
There were no unusual bills for the month.
Audrey informed the board that there would be bills of note in future months: chiller repair and replacement of self-check machines.
Ed Haskell moved, Steve McMaster second to approve the bills as submitted. Motion approved.
MONTHLY REPORT
Ed Haskell moved, Chris Colby second to approve the April 2003 reports as submitted. Motion approved.
FOUNDATION REPORT
The Board has not met but a lot of work has been done behind the scenes. Kathy has spent a significant amount of time updating the Foundation database. The Foundation brochure is ready and will be sent out next week. The Development Committee will identify 50 people whom they can call to ask for monetary support.
SELCO REPORT
RPL and SELCO have agreed on July 18th as RPL's last day to circulate on the SELCO system. We chose July 18th to minimize service disruption. We will capture circulation data for 4 hours on Saturday which will be loaded on Monday. We will get 2 copies of the backup tapes and will drive the tapes to St. Louis. We will be running an interim system from July 21 through November 19. Steve asked if we needed to have a contingency plan in place in case problems arise. SELCO has sent a script to Sirsi. If SELCO gives us bad data, then SELCO has to accommodate us. Audrey has sent a letter informing SELCO that RPL will send them an official letter which states the specific date to purge our records.
The SELCO ILL committee and Greg Sauve have met to discuss ILL procedures. Both agencies have agreed to basic procedures. After July 18th procedures will change for ILL for Rochester and other libraries on the SELCO system. There are improvements and losses in the changes. Audrey credited Steve Mosing for making the transition as smooth as it will be.
MN Link will only allow new applications in Fall after they are up and running. Greg has training on this system.
Dick has been asked to serve on the SELCO Executive committee next year. He has not decided yet if he will serve. SELCO is having some problems attaching to small libraries on Dynix. They will have to upgrade all their training PCs for the new system. They also want to provide more remote support to about 300 plus users.
SELCO has a grant that they apply for which is tied with delivery. Thus, starting the week of July 21st, we will move from 5 days per week delivery to 4 days per week delivery. We will not get delivery on Wednesday.
COMMITTEE REPORTS
Ad Hoc Budget Committee: None
Planing Committee: None
Policy Committee: None
ILS UPDATE
We had two days of meetings with a representative from SIRSI on June 2nd and 3rd. Our "go live" date with the new system is November 20th.
CODE OF CONDUCT
At the 5/21/03 Board meeting, the Board approved a change to the beverage policy permitting covered beverages inside library premises (see attached Code of Conduct).
NEWS RELEASES
Sirsi's news release for Rochester Public Library. There was an article in the June 10th issue of Post Bulletin about the 24-7 reference service and RPL's participation in this program.
OTHER NEWS
There being no further business, the meeting adjourned.
Respectfully submitted,
Purna Kumari Gurung
Secretary Pro Tem
The next regular meeting of the Library Board will be Wednesday, July 16, 2003, at 4:30 pm in Meeting Room B on the second floor of the library.