CALL TO ORDER AND APPROVAL OF AGENDA
The regular meeting of the Rochester Public Library Board of Trustees Meeting was called to order by Dick Hall.
Members present: Dave Nelson, Jeanne Parker, Naomi Lipsky, Betty Hutchins, Steve McMaster, Elisabeth Miller, Chris Colby, Jerry Balm, Ed Haskell
Staff present: Audrey Betcher, Library Director; Tom Dyer, Communications Manager; Jean Jahn, Head of Automation; Carrie Farrow, Head of Circulation Division; Louise Moe, Head of Reference Services; Kim Edson, Head of Readers Services; Rebecca Splittstoesser, Head of Technical Services; Beth Warfield, Head of Children's Division; Manual Thomas, Office Services Coordinator.
Others present: Al Dollerschell, Friends of the Library; Eric Lingh, student from Lourdes High School
Jeanne Parker was given a certificate of appreciation from the Mayor for her service on the Library Board for nine years.
CONSENSUS AGENDA
The following agenda item was added under New Business: Procurement of new system.
Approval of Minutes:
Dave Nelson moved, Jerry Balm second to approve the meeting minutes from November 20, 2002. Motion approved.
Approval of Bills:
Jerry Balm moved, Ed Haskell second to approve payment of the November bills. Motion approved.
Approval of Monthly Report:
Ed Haskell moved, Betty Hutchins second to approve the October monthly report as submitted. Motion approved.
PRESIDENT'S BUSINESS
Foundation Report:
Ed Haskell moved, Chris Colby second to approve Cris Fischer for the Foundation Board.
Wit, Wisdom and Wine: All 12 speakers for the January 18th event have been lined up. Dram shop insurance for the event has been obtained. Arrangements for the silent auction are also in progress. 750 invitations will be mailed on December 26th.
SELCO Report: RPL is sending a letter to SELCO giving it six months notice of RPL's intent to pull out from SELCO automation system.
Jerry Balm moved, Ed Haskell second to approve the letter as presented to the Board. Motion approved.
Committee Reports:
Nominating Committee: The nominating committee recommended that the current office bearers continue on the Board. Dick Hall will continue to be the President, Dave Nelson will continue as Vice-President, and Betty Hutchins will continue as Secretary.
OLD BUSINESS
By-Laws/Committee Responsibilities: Jeanne Parker, Naomi Lipsky and Dick Hall met to review the by-laws. The City Charter limits the term of board members to two consecutive terms or six years whichever is longer. The City Attorney has clarified that serving partial terms do not count towards this.
Naomi moved, Dave Nelson second to approve: the by-laws of the Rochester Public Library Board of Trustees and responsibilities of committees. Motion approved.
NEW BUSINESS
Annual Party: The Library Board/administrative team annual party will be held on January 22. Dave Nelson has graciously agreed to host this event.
Procurement of New System: We need to move ahead with the process. Ed Haskell and Dave Nelson will represent the Board in the vendor selection process. The Board authorized Audrey and staff to move ahead and finish this contract as soon as possible.
Dave Nelson moved, Chris Colby second to authorize the library director to take all steps required for procurement of the new system. Motion approved.
DIRECTOR'S INFORMATION ITEMS:
Report on donations added to the collection:
End of year expenditure: We expect to turn back at least 20,000 as in the previous years.
Budget update:
Organizational change:
There being no further business, the meeting adjourned.
Respectfully submitted,
Betty Hutchins
Secretary
The next regular meeting of the Library Board will be Wednesday, January 22 2003, at 4:30 pm in Meeting Room B on the second floor of the library.