CALL TO ORDER
The regular meeting of the Rochester Public Library Board of Trustees Meeting was called to order by President Richard Hall.
Members present: Jerry Balm, Dave Nelson, Jeanne Parker, Elisabeth Miller, Chris Colby, Steve McMaster, Naomi Lipsky, Betty Hutchins
Members Absent: Ed Haskell
Staff present: Audrey Betcher, Library Director; Tom Dyer, Communications Manager; Jean Jahn, Head of Automation; Carrie Farrow, Head of Circulation Division, Beth Warfield, Head of Children's Services, Louise Moe, Head of Reference Services; Rebecca Splittstoesser, Head of Technical Services; and Manual Thomas, Office Services Coordinator.
Others present: Al Dollerschell, Friends of the Library.
Chris Colby, the new member of the library board, was introduced to the Board.
CONSENSUS AGENDA
Approval of Minutes
The Board recommended that Item III(C) of the minutes be amended as follows:
City Charter and library bylaws: The subcommittee formed for reviewing the city charter and the library bylaws met. The bylaws need to be more explicit on the powers of the Board. The subcommittee will work on revising the language.
Jeanne Parker moved, Dave Nelson second to approve the meeting minutes from July 17, 2002 with the above correction. Motion approved.
Approval of Bills
Jeanne Parker moved, Naomi Lipsky second to approve payment of the August bills. Motion approved.
Approval of Monthly Report
Jerry Balm moved, Jeanne Parker second to accept the June monthly report as submitted. Motion approved.
PRESIDENT'S BUSINESS
Foundation Report
The Foundation Board did not meet last month.
SELCO Report
SELCO is going ahead with its plans for a new automation system. The oversight committee met on August 14th and identified the major issues in the process. They are consortium/ policy issues, bandwidth, Inter Library Loan and multi- type issues.
Vendor demos are planned for November 14-15 and 18-19. These will be held in the library auditorium. Interested board members should attend the demos.
Committee Reports
Planning Committee: Met on August 19. It expects to finalize the long term strategic plan by the end of this year.
OLD BUSINESS
Mayo Gift Recognition:
As decided in the June 19, 2002 meeting of the Board, the signage for the Young Adult area in recognition of the Mayo donation, was taken to Mayo for their feedback. Mayo gave feedback which went back to the Youth Advisory Board and approved. Mayo's signage department is designing a plaque for the library with the proper Mayo emblem on it.
NEW BUSINESS
Writing contest:
Naomi Lipsky and Betty Hutchins volunteered to be on the panel of judges for evaluating entries for the Young Adult Writing Contest.
Bylaws/Committee responsibilities:
Board members should review the draft of the bylaws and board committee responsibilities. Electronic copy of the two documents will be sent to all members. A full discussion on the drafts will be held in the next Board meeting. Comments should be sent to Audrey and Dick.
Migration Planning:
AT has recommended to bring in an automation consultant to discuss automation issues that we need to be aware of in the process of migration. It was suggested that a timeline chart should be prepared for the automation implementation schedule for SELCO as well as the Library.
The Board reviewed the proposal received from RMG Information Consultants. Dave Nelson moved, Naomi Lipsky second to approve the motion to authorize the expenses of a consultant. Motion passed.
DIRECTOR'S INFORMATION ITEMS
Board Governance Workshop
A Board Governance Workshop will be held on September 12 at Christ United Methodist Church in Rochester. Members who are interested in attending this should send an e-mail to Audrey.
Minnesota Library Association annual conference
The MLA annual conference will be held on September 25-27 in St. Paul. Library is sending participants to this conference. Thursday is Trustee Day and any board member interested in attending should contact Audrey.
Annual report
It was suggested that the on the organizational chart the line to City Council be dotted rather than a straight line.
Board Book update
No discussion was held.
Fair use letter
No discussion was held.
There being no further business, the meeting adjourned.
Respectfully submitted,
Betty Hutchins
Secretary
The next regular meeting of the Library Board will be Wednesday, September 18, 2002, at 4:30 pm in Meeting Room B on the second floor of the library.