CALL TO ORDER
The regular meeting of the Rochester Public Library Board of Trustees was called to order by President Dick Hall. Also attending were Jerry Balm, Ed Haskell, Naomi Lipsky, Steve McMaster, Elisabeth Miller, Dave Nelson, and Jeanne Parker.
Members absent: Paul Barton and Betty Hutchins.
Staff present: Audrey Betcher, Library Director; Kim Edson, Head of Reader's Services; Carrie Farrow, Circulation Services Manager; Louise Moe, Head of Information Services; Beth Warfield, Head of Children's Services; and Kathy Olson, Administrative Assistant.
Others present: Al Dollerschell, Friends of the Library
APPROVAL OF MINUTES
Several corrections were suggested:
Library staff will review PLA annual statistics to see if there are other statistics the Board should review .
Add that once we are getting financial reports from the JDEdwards system, the Finance Committee will review to see if they will meet the Board's needs.
Jerry Balm moved, Ed Haskell second to approve the meeting minutes from March 20, 2002, as amended. Motion approved.
APPROVAL OF BILLS
Staff answered questions on several bill items.
The Board reviewed where certain revenues are derived from.
Ed Haskell moved, Dave Nelson second to approve the April bills. Motion approved.
FOUNDATION REPORT
The Development Committee has been meeting for the last several months and putting together a case statement, which is essentially a fundraising tool that contains the rationale for why someone should give money to the Foundation. While the statement still needs some fine tuning, the Foundation Board has endorsed the concepts contained in the statement. The Library Board will also be getting a copy of Case Statement for review and endorsement.
Over the years, the Library Board has informally discussed whether naming opportunities would be available if a large donation is received. The Foundation is asking for a formal declaration from the Board regarding naming opportunities.
Ed Haskell moved, Jeanne Parker second that the Library Board is agreeable to the concept of naming areas of the building or other suitable areas to memorialize suitable large donations.
It was suggested that the Policy Committee meet to define the parameters (guidelines) under which naming would occur.
Motion approved.
SELCO
The Oversight Committee for the technology migration has had several meetings. They have had some discussions about financing for the system. The Oversight Committee will segue into a standing technology committee once this project is completed.
The Technology Committee has also been meeting. One major problem of the transition will be training libraries to use the new system. Another concern is the level of service for technical assistance.
PERSONNEL COMMITTEE
The committee has met to discuss the transition process for the Office Services Coordinator position, since Kathy has given her notice that she will be leaving full-time employment at the library. The proposed transition has two elements: one for overlap to provide training of the new person and also to pay out Kathy's vacation, and also a proposal for Kathy to work 50 hours per month once she has completed full-time employment. During the 2002 there will be budget implications due to overlap for training and the hours of vacation Kathy has saved. During 2003, the proposal should be budget neutral. The committee recommends approval of the proposed plan.
Jeanne Parker moved, Ed Haskell second to approve the proposal for the Office Services Coordinator position. Motion approved.
The Board discussed whether all Board members should be informed of committee meetings and the topics for discussion. There was support that the full Board be informed of any committee meetings and the proposed agenda. If a Board member not on the committee wants to attend, they must notify the chair of the committee or the office so we know whether there will be enough Board members in attendance to constitute an open meeting.
POLICY COMMITTEE
The committee received a new charge at this meeting and will meet shortly to discuss it.
YOUTH ADVISORY BOARD
The theme for the young adult summer reading program is "Books Never Die".
MISCELLANEOUS
Rotary has approved a grant for $1,000 for books on cd for young adults and $1,000 for the young adult summer reading program. We have also received $400 from the Optimist Club for the young adult summer reading program.
The Friends will be receiving a literacy award from the Rochester Reading Council for the Books for Babies program.
Naomi is profiled in Judaic Artists Today book.
There being no further business, the meeting adjourned.
Respectfully submitted,
Kathy Olson,
Secretary Pro Tem
The next regular meeting of the Library Board will be Wednesday, May 15, 2002, at 4:30 p.m. in Meeting Room B on the second floor of the library.