CALL TO ORDER
The regular meeting of the Rochester Public Library Board of Trustees was called to order by President Dick Hall. Also attending were Paul Barton, Ed Haskell, Ann Larson, Naomi Lipsky, Steve McMaster, Dave Nelson, and Jeanne Parker
Members absent: Betty Hutchins and Elisabeth Miller.
Staff present: Audrey Betcher, Director; Kim Edson, Head of Extension Services; Carrie Farrow, Interim Circulation Services Manager; Jean Jahn, Head of Automation; Louise Moe, Head of Information Services; Kathy Olson, Office Services Coordinator; Rebecca Splittstoesser, Head of Technical Services.
Others present: seniors from Lourdes High School.
MINUTES
Ed Haskell moved, Jeanne Parker second to approve the meeting minutes from April 18, 2001. Motion approved.
BILLS
There were no unusual bills for the month.
Jeanne Parker moved, Dave Nelson second to approve the bills for the month. Motion approved.
Through the end of April, we have spent 31% of the total budget.
MONTHLY REPORT
Reference activity has been expanded to include all public service desks, bookmobile, and automation.
Ed Haskell moved, Jeanne Parker second to accept the March monthly report. Motion approved.
FOUNDATION REPORT
Paul Barton moved, Ed Haskell second to appoint Sue Reinke to the Library Foundation Board. Motion approved.
SELCO REPORT
The long-range planning group met on Monday, and there was a SELS Town meeting on Monday afternoon. The SELCO long-range plan is close to completion. The plan is required to be filed with the State.
ORGANIZATIONAL STUDY
Audrey reviewed the final proposal from the organizational study. The essence of the recommendation is the same as discussed at the April 18 Board meeting. After review of the job descriptions by Human Resources, there are some changes with Automation classification levels. The Library Associate Computer position (proposed grade 3) was ranked on a higher level (grade 7). Since this proposed position was ranked the same as the existing Technical Coordinator position, Human Resources reviewed that position also, and determined that it was classed too low and should be at a Management 1, grade 2 level. The Head of Communications, Volunteer Coordinator, and Clerk Typist positions were all classified at the levels we had proposed.
Another change is in the positions in Technical Services. We recommend reclassifying the Library Assistant I in Acquisitions to a Library Assistant II to allow greater flexibility in work flow. In order to do that in a budget neutral manner, we recommend changing the part-time, unbenefited Library Associate position to Library Aide II position at 8.5 hours per week.
Ed Haskell stated that the Steering Committee moves that the organizational changes be adopted and implemented as proposed. Ann Larson second.
Audrey added that a general staff meeting was held after the last Board meeting to present the proposed recommendations to staff. In addition, the Organizational Task Force met with staff from the new Readers Services division to discuss their concerns.
Motion approved.
The proposal will be sent to Steve Kvenvold who will convene the City Council Personnel Action Committee.
There being no further business, the meeting adjourned.
Respectfully submitted,
Kathy Olson,
Secretary Pro Tem
The next regular meeting of the Library will be Wednesday, June 20, 2001, at 4:30 p.m. in Meeting Room B on the second floor of the library.