CALL TO ORDER
The regular meeting of the Rochester Public Library Board of Trustees was called to order by President Dick Hall. Also attending were Ed Haskell, Steve McMaster, Elisabeth Miller, Dave Nelson, and Jeanne Parker.
Members absent: Paul Barton, Betty Hutchins, and Naomi Lipsky.
Staff present: Audrey Betcher, Director; Carrie Farrow, Circulation Services Manager; Kim Edson, Head of Extension Services; Louise Moe, Head of Information Services; Tom Dyer, Communications Manager; Jean Jahn, Head of Automation Services; Beth Warfield, Head of Children's Services; Rebecca Splittstoesser, Head of Technical Services; and Kathy Olson, Administrative Assistant.
Others present: Al Dollerschell, Friends
Ann Larson has tendered her resignation from the Board.
Dick introduced Tom Dyer, new Communications Manager. Tom will head the communications function and will also serve as liaison to the Friends Board and the Library Foundation Board
CONSENSUS AGENDA
Jeanne Parker moved, Ed Haskell second to approve the meeting minutes from August 15, 2001 as mailed. Motion approved.
There were no unusual bills for the month. Ed Haskell moved, Jeanne Parker second to approve payment of the September bills as submitted. Motion approved.
We are quite a bit underexpended for the year, mainly due to open positions. The costs for the mobile training lab will be spent out of some of these excess operating funds. Several of the 2002 budget requests will be purchased at the end of the year, if funds are available. Jeanne Parker moved, Ed Haskell second to accept the monthly report. Report accepted.
FOUNDATION REPORT
No meeting has been held since the last Library Board meeting.
SELCO REPORT
The timeline for replacement of the SELCO automation system has been under discussion and the process is moving along. The full SELCO Board will appoint an oversight committee at their October meeting. The timeline will be reviewed at the October 2 Advisory Committee. The target date for a new system to be up and running is June 2003.
FINANCE COMMITTEE
The Finance Committee has met and reviewed a proposed new County funding formula.
Ed Haskell moved, Dave Nelson second to approve the proposed funding formula. Motion approved.
STEERING COMMITTEE
Paul Barton has resigned from the Steering Committee due to time limitations.
The Steering Committee met on September 6 and proposes to establish the technology and facilities groups even though a charge has not yet been finalized. The Technology Committee members would be Dave Nelson, Betty Hutchins, Jean Jahn, and Audrey Betcher. Facilities Committee members would include: Steve McMaster, Naomi Lipsky, Elisabeth Miller, possibly Chris Colby, Audrey Betcher, and library staff yet to be named.
These action teams will have more guidance than past action teams since much of what they will review are the results of the work of the organizational action team and the futures action team.
POLICY COMMITTEE
Dick has asked Naomi to take over as chair of the committee due to Ann's resignation. The committee will need to meet to discuss a video conferencing policy and changes to the meeting room policy. Elisabeth, Jeanne, Naomi, and Betty have expressed an interest in serving on this committee.
Because of the school budget cuts, third graders will no longer be visiting the library through school. Staff have discussed whether we should open the meeting rooms for more hours during the day to make the rooms more accessible to the public.
NOMINATING COMMITTEE
Ed, Paul, Steve, Dave, and Betty were appointed to the nominating committee.
CIPA CERTIFICATION
A form needs to be filled out that indicates we have started complying with CIPA (Children's Internet Protection Act). The first year requires that staff get basic training, which staff have already attended.
Jeanne Parker moved, Ed Haskell second to approve authorization for Audrey to fill out the required form and send it in. Motion approved.
AMENDMENTS TO THE BY-LAWS
Jeanne Parker moved, Steve McMaster second to approve the proposed changes to the By-Laws regarding committees. Motion approved.
Steve McMaster moved, Jeanne Parker second to approve the proposed changes to the By-Laws regarding term of office. Motion approved.
DIRECTOR'S INFORMATION ITEMS
A staff member has been exploring options for a professional exchange with a librarian from another country. We do not have enough information at this time on how this would work. We assume we would need to work within existing City policies for unpaid leave for educational opportunities.
Ed Haskell moved, Jeanne Parker second that staff may continue to further pursue the implications of a professional exchange. Motion approved.
The Friends have approved a gift to the library for approximately $11,000 to be used for: plastic library bags which will have the new web address on them, 2 e-book readers, a more attractive display stand in the lobby, MS Office for the accessible workstation on second floor, and another viewing station to watch videos or DVDs within the library.
The Library will be partnering with the Chamber of Commerce on Diversity Training. The Chamber has developed this series of workshops which will be held in the library auditorium. In exchange for the use of our space, the Chamber will allow two library staff members to attend for free.
If Board members have any suggested candidates to fill Ann's Board seat, they should contact Dick.
There being no further business, the meeting adjourned.
Respectfully submitted,
Kathy Olson,
Secretary Pro Tem
The next regular meeting of the Library Board will be Wednesday, October 17, 2001, at 4:30 p.m. in Meeting Room B on the second floor of the library.