CALL TO ORDER
The regular meeting of the Rochester Public Library Board of Trustees was called to order by President Dick Hall. Also attending were Betty Hutchins, Ann Larson, Steve McMaster, Elisabeth Miller, Dave Nelson, and Jeanne Parker.
Members absent: Paul Barton, Ed Haskell, and Naomi Lipsky.
Staff present: Audrey Betcher, Director; Kim Edson, Head of Extension Services; Carrie Farrow, Interim Circulation Services Manager; Kathy Olson, Office Services Coordinator; Priv Domeier, Library Aide, Extension.
Others present: student from Century High School.
Kim Edson introduced Priv Domeier, Library Aide in Extension.
MINUTES
Jeanne Parker moved, Ann Larson second to approve the meeting minutes from February 21, 2001. Motion approved.
REVIEW OF BILLS
There were no unusual bills for the month.
Jeanne Parker moved, Ann Larson second to approve the bills for the month. Motion approved.
MONTHLY REPORT
We are slightly under budget for expenditures to date.
FOUNDATION REPORT
The Foundation Board approved the expenditure of up to $1,000 for National Library week publicity.
Ann Larson moved, Jeanne Parker second to appoint Dave Nelson as the third Library Board representative on the Foundation Board. Motion approved.
SELCO REPORT
The regional library systems are asking to double the regional support level from the state.
Ann Hutton will be assuming the position of Minnesota Library Association legislative chair.
The SELCO budget will be reviewed at the Advisory Committee meeting during the second week in April.
COMMITTEE REPORTS
The Organizational Task Force is spending a lot of time discussing resources and how they will be allocated. They should have a recommendation by early April.
The Futures Task Force is starting to draft a recommendation document.
ORIENTATION
The Board discussed the submitted list of items to discuss. They were in agreement to reserve time at the end of each meeting to discuss these issues.
Board members were asked to review the information contained in the Board book and let us know if there are additional items that should be included to make it more helpful or things that don't need to be included.
The three newest Board members were in agreement that the format for the orientation meetings was good.
FINAL REVENUE/EXPENDITURE REPORT FOR 2000
The Board reviewed the final Revenue and Expenditure reports for the year 2000.
MULTICULTURAL BROCHURE
A Board member has raised a concern regarding the headings used in the multi-cultural brochure. Greg Sauve is doing some checking with cultural associations to determine acceptable language. This item was tabled until the next meeting.
ADDITIONAL DEMOGRAPHIC INFORMATION
The Futures Task Force has been discussing demographic information. Over the years, in order to simplify the registration process, we have eliminated demographic information from the registration form. The City/County Planning Department has the ability to cross our database with the planning database. The information would be useful to determine who we are serving or not serving. The Board discussed how such data could be used and the cost, which is roughly $1,000.
Jeanne Parker moved, Dave Nelson second to approve an expenditure to obtain demographic information from the City/County Planning Department. Motion approved.
DIRECTOR'S INFORMATION ITEMS
The Materials Handling Committee is reviewing current manual processes and the potential for an automated materials handling system to see if there are improvements to be made. They will be making a report to AT in April, who will then make a recommendation to the Board.
The Automation division has been able to interface Pharos (which manages Internet and print stations) with the SELCO database so we will no longer need to run duplicate databases. This interface will also check for delinquencies so patrons who are delinquent will need to resolve their account before they will be able to access the Internet system.
There being no further business, the meeting adjourned.
Respectfully submitted,
Betty Hutchins,
Secretary
The next regular meeting of the Library will be Wednesday, April 18, 2001, at 4:30 p.m. in Meeting Room B on the second floor of the library.