CALL TO ORDER
The regular meeting of the Rochester Public Library Board of Trustees was called to order by President Dick Hall. Also attending were Jerry Balm, Paul Barton, Ed Haskell, Naomi Lipsky, Dave Nelson, and Elisabeth Miller.
Members absent: Betty Hutchins, Steve McMaster, and Jeanne Parker.
Staff present: Tom Dyer, Head of Communications; Kim Edson, Head of Readers Services; Carrie Farrow, Circulation Services Manager; Jean Jahn, Head of Automation; Louise Moe, Head of Information Services; Rebecca Splittstoesser, Head of Technical Services; and Kathy Olson, Administrative Assistant.
Others present: Al Dollerschell and Elaine Schmidt, Friends; students from Mayo High School government class.
Elaine Schmidt presented a check for $32,000 as proceeds from the bookstore for the past year. She stated that the bookstore is a collaborative effort on behalf of the entire community.
APPROVAL OF MINUTES
Jerry Balm moved, Paul Barton second to approve the meeting minutes of November 21, 2001. Motion approved.
APPROVAL OF BILLS
There were no unusual bills. Some items which were allocated from end of year funds were purchased and are included in the December bills. Many of the end of year purchases will be included with the January bills.
Dave Nelson moved, Paul Barton second to approve payment of the December bills. Motion approved.
MONTHLY REPORT
The Board discussed what types of statistics are needed to provide information to the Board. This will be reviewed further in 2002.
Ed Haskell moved, Dave Nelson second to accept the monthly report. Motion approved.
FOUNDATION REPORT
There will be a Foundation fundraiser on Saturday, February 9. The event will feature 12 speakers and participants will be able to attend informational sessions with two different speakers. There will also be a silent auction and wine and hors d'voeuvres following the speakers.
Ed reminded Board members that they were asked for items for the silent auction and asked that each Board member respond positively by January 3.
The Development Committee met on December 18 and reviewed the draft case statement. Several suggestions were made and these will be incorporated in the case statement and reviewed on January 15.
SELCO REPORT
SELCO has received official notice from Sirsi, the company which purchased DRA, that no additional development will be done on the DRA Taos product.
Tom Walstrom has resigned from SELCO.
PERSONNEL COMMITTEE
The Personnel Committee will be conducting Audrey's performance review shortly.
PLANNING COMMITTEE
The Technology Committee will have a final meeting in January.
NOMINATING COMMITTEE
The Nominating Committee puts forth the following slate of officers for 2002:
Betty Hutchins, Secretary
Dave Nelson, Vice-President
Dick Hall, President
Ed Haskell moved, Jerry Balm second to approve the slate of officers for 2002. Motion approved.
2002 BUDGET
City Council adopted the 2002 budget on December 17. The library's budget will be $4,450,000.
Kathy Olson reviewed the list of items which will be purchased with 2001 end of year funds. These funds are available due to several positions being open for much of the year.
Dick reviewed highlights from the past year.
DIRECTOR'S INFORMATION ITEMS
The Library Board/Administrative staff gathering will be after the January Board meeting at Dave Nelson's house.
We have received preliminary results from Phil Wheeler, Planning Director, on the database match of library cardholders and census results.
Distance does not seem to be a factor in whether someone has a library card or not. The deciding factor is whether there are children in the household. 91.2% of households with students in District 535 (including private schools) have library cards.
If there are no students in the household, there is a 52% chance that the household will have a library card.
Even when the number of transactions was taken into consideration, distance was not a significant factor.
There being no further business, the meeting adjourned.
Respectfully submitted,
Kathy Olson,
Secretary Pro Tem
The next regular meeting of the Library Board will be Wednesday, January 16, 2002, at 4:30 p.m. in Meeting Room B on the second floor of the library.